Welcome to the CliniSys Group Blog

With over 30 years’ experience in developing and installing healthcare IT solutions, our skilled and dedicated teams have much to share. From useful advice from a recent multi-site deployment to generic handy hints to support and maintain IT solutions in a critical 24/7 healthcare environment, our blog posts are designed to educate, inform and interest all.

Featured Blog

How Covid will shape the coming year and help to change pathology forever

Richard Craven, chief executive of CliniSys, considers how the tumultuous events of 2020 will impact on 2021, and how they will affect the company, the NHS, and the world of pathology for years to come. Twenty-twenty was an exceptional year. I doubt any of us will forget the arrival of the coronavirus or the impact […]

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MIPS makes an important contribution to the fight against corona in Belgium, the Netherlands, France and Germany

In an effort to control the COVID-19 pandemic and to significantly scale up testing capacity, governments throughout the world have set up screening programmes. In Belgium, the Netherlands, France and Germany, the software systems from MIPS are playing an important role in these programmes by facilitating the communication between the laboratories, the governmental software platforms, and the various agencies that centralise and report on the data.

As the European market leader in laboratory information management solutions, MIPS is also responsible for providing essential support to its customers – those laboratories that are in the line of fire of this health crisis and are devoting all their energy to processing increasing numbers of COVID-19 tests while, at the same time, continuing to perform their daily diagnostic tasks.

Belgian federal platform for COVID-19 testing relies on solutions from MIPS

The Federal Government decided to set up a federal testing platform to increase testing capacity by creating a consortium of university hospitals and software, biotech, and pharmaceutical companies. A cloud-based IT platform was then created to digitally support the workflow and to ensure that the information could be shared, optimally and in a structured manner, between the various laboratories, governmental agencies, care providers, and contact tracers.

This platform has been built with MIPS solutions: namely, the GLIMS laboratory information system, which has an impressive track record not only in Belgium but across Europe, and CyberLab, the application used by doctors to requests tests and to consult their patients’ test results.

The members of the consortium focused all their efforts on setting up this platform in record time. “The involvement of MIPS started with a telephone call during the weekend of 22 March. We immediately assigned a team to the project to support the government in their approach to this crisis, and by the 9th of April the system generated its first results – only 17 days after that first contact about this project,” explains John Lebon, CEO of MIPS.

The entire process was based on a standard approach and a method was developed to automate the testing in short order. This made it possible to add an extra laboratory in less than a weeks’ time.

At the same time, MIPS was helping the individual laboratories to increase their capacity for PCR testing by connecting extra PCR devices.

Meanwhile, more than 1,200,000 test results have already been recorded in the platform. And that is not the end of it. Currently, MIPS is actively involved in the roll-out of ‘Platform.bis’. Via this platform, the Belgian government aims to further expand testing capacity so that all recognised Belgian laboratories can process a total of 70,000 to 90,000 tests per day. MIPS remains instrumental in achieving this goal by ensuring that the requests for COVID-19 tests from primary care sources and from hospitals are automatically transferred to the laboratories’ information systems so that they can optimally, and quickly, process the tests.

MIPS supports the Netherlands’ GGD laboratories

Dutch residents who show symptoms of coronavirus infection can be tested at a GGD (Gemeenschappelijke Gezondheidsdiensten) test site. The samples collected there are then analysed in a microbiology lab.

To make this wide-ranging, national COVID-19 screening possible, the Dutch government has set up a central IT platform called the ‘CoronIT-platform’. This platform shares data with the laboratory information systems (LIS) in the labs that perform the corona tests.

On 10 April, MIPS, whose GLIMS laboratory information system has over 70% of the market share of Dutch microbiology laboratories, was asked to help support the launch of the CoronIT-platform. A special task force was immediately created at MIPS to facilitate rapid implementation.

In just a few weeks’ time, MIPS connected the 12 laboratories that work directly with the GGDs, all of whom are GLIMS users, to the platform. Another 15 laboratories that perform analyses when the GGD testing labs have reached their capacity limits were also integrated during a second phase. Now all of the connected laboratories can seamlessly receive electronic orders for COVID-19 analyses and send the results back to the GGDs.

French government chooses MIPS systems to control the pandemic

In order to ensure the well-organised tracing and monitoring of people infected with COVID-19, the French government has established the national SI-DEP IT platform. This platform makes it possible to request laboratory tests; to return the test results to requesting clinicians and to the patients, to feed the information into the contact tracing app from the French government, and to store the results securely in a national database.

The French government, together with the Assistance Public – Hôpitaux de Paris (AP-HP) hospitals and MIPS, has succeeded in building this platform in just two months. The heart of the platform is CyberLab, MIPS’ web-based order entry and result consultation application.

CyberLab was chosen because this application can easily be linked to all the LIS systems that are used in France. The solution is also capable of processing large volumes of data, independent of their origins. The fact that CyberLab had already proven its effectiveness in a similar configuration certainly played a role in the French decision to work with MIPS.

During the first phase, the hospitals that were equipped with MGI machines, which allow large numbers of tests to be carried out, were connected to SI-DEP. All other laboratories that perform COVID-19 testing have been connected in a second phase. Today, there are 374 GHT’s (Groupement Hospitalier de Territoire) and hospitals, and approximately 4,500 private laboratories connected to the platform. Together, they can process up to 500,000 test results per day.

Support for diagnostic processes with new functionalities in Germany

MIPS has developed various tools and functionalities in the context of the pandemic for its German customers as well. Customer systems have been adapted in response to the federal government’s decision to reduce the VAT from 19 percent to 16 percent.

Furthermore, in the context of the corona contact tracing app that was commissioned by the German government, MIPS has ensured it offers its customers the highest level of support for the processes related to SARS-CoV-2 diagnostics, such as the transfer of data and the invoicing of the accompanying laboratory services.

MIPS has also made significant contributions to the diagnostic process itself. In record time, MIPS has interfaced to a whole series of laboratory equipment from various manufacturers and helped its customers to quickly set up complete analysis platforms and equip new laboratory departments.

MIPS has also developed a new interface for the export and digital transfer of SARS-CoV-2 results to the DEMIS reporting and information system for infection control at the Robert Koch Institute (RKI).

“We are very proud that we can contribute to the national testing platforms in Belgium, The Netherlands, France and Germany, helping to stem the tide of the COVID-19 pandemic and that we can help the national governments and healthcare workers to get the crisis under control,” says John Lebon, CEO of MIPS. “What’s more, we also take care of providing optimal support to every one of our customers that is confronted with the challenges brought about by the fight against this pandemic. Wherever necessary, we continue to adapt our solutions – in fact, we also support our international customers by enabling pooled testing in GLIMS. By sharing knowledge and experience across borders, we have succeeded in optimally supporting four national projects, despite the unprecedented time pressure and the exceptional circumstances in which we were forced to work.”

“I would also like to take this opportunity to thank everyone from the MIPS team who was involved in these massive projects,” adds John Lebon. “An accomplishment like this is only possible because of the enthusiastic, professional, responsive and constructive attitude of all parties involved, from our customers and employees to the national governments.”

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What’s important in Selecting a LIS for Anatomic Pathology?

What’s important in Selecting a LIS for Anatomic Pathology?

If you are about to embark on finding an Anatomic Pathology (AP) LIS supplier, which criteria should you consider when choosing a vendor? Romaric Croes, pathologist and founder of LIS DaVinci and clinical director at MIPS, offers some recommendations.

  1. Digital workflow and access anywhere

This provides the ability to access your system from anywhere around the globe across different time zones, being able to review digital images and write a report based on the analysis of these images. Having digital workflow capabilities can significantly reduce turnaround times on pathology workload if, for instance, a specialist is located elsewhere globally from the laboratory. This creates an international 24-hour work routine.

  1. Interoperability and trans-laboratory collaborations

The ability to share slides and communicate within a specialist or group of pathologists, in real-time, greatly reduces turnaround times. This needs a central laboratory information management system (LIS) that can cope with sharing the data as part of an inter-laboratory network of IT systems.

Currently, there is a shortage of pathologists, which is compounded by the fact that not every pathologist specialises in every tissue. Thus, we need specialists to easily see the slides relevant to them. Giving them access to digital collaboration platforms ensures that the best and most appropriate pathologists are looking at the specimen.

We are beginning to see an increasing requirement in the Netherlands, Germany, France and Belgium to be able to register that a sample has been collected in the LIS from a third party order communication systems, hospital information systems, and even other LIS.

A LIS solution in which the key order information arrives without having people interact with it or have to investigate where the sample was taken, when, and who took it is now seen as a vital element. You also need a LIS that sends out the results to all the pertinent people, not just the requesting clinicians but also regulatory bodies and bodies such as cancer services.

Interoperability is key in an automated workflow, your LIS needs to support you in this. A system that aligns with international standards like IHE and HL7 will enable you to achieve this goal

  1. Integrated and standardised reporting within the AP LIS

Another area of focus is ensuring there is the ability for the production of an integrated and standardised report, collating results from multiple different areas in a format in which relevant data can be retrieved easily.

Another hugely valuable function of a LIS for a pathologist is being able to see all pertinent information about a patient in one place without wasting time searching in multiple different systems looking for a patient’s treatment history or results.

When reporting on a patient you want to see if the patient has had any other treatment or ongoing analyses, and if there are any results from other disciplines outside pathology, such as radiology, clinical and molecular biology. The results of molecular and genetics tests are becoming increasingly valuable within the reporting of an AP case.

  1. Scalable traceability and support of the Quality Management

This is the ability to track and trace any action and movement of specimens within your LIS. Quite often, third-party track & trace systems are being used to cover this basic need but they are often too limited, do not track through the process, and can bring forward additional challenges for full integration and interoperability.

An AP LIS needs to track and trace any creation or change of a record throughout the whole workflow, any print and communication action, and any movement or shipment of specimens and its aliquots (such as all recipients, blocks, slides and accompanying papers) from and to your lab and – if feasible – between different labs. Therefore, you need a LIS that can scale up (and scale down) as much as you want it to and has the flexibility to exchange information within large networks with other disciplines (delivering required levels of interoperability). All this information gathered in the LIS is of great added value in the quality management system.

  1. Digital workflow and maximum of automation

Ideally, you want maximum automation of workflows within your laboratory connecting to a multitude of instruments, such as processors, stainers and printers, all connected to your LIS as the backbone of your process management. Additionally, the instruments of molecular biopathology equipped with a data or connection interface should be connected (in a bidirectional way) to your AP LIS.

  1. Dynamic strategy and future roadmap

Needless to say, we’re witnessing a revolution in Anatomic Pathology in the last decennium and this is just the beginning…  If you want to “survive”, your service will need to adjust, to be fit. Change will be the only constant and therefore you need a modern, evolving LIS with a solid future-oriented roadmap. In summary, look for an AP LIS vendor with a wide and dynamic strategic eye on the future!

If you are interested in learning more about selecting an Anatomical Pathology LIS, you can contact MIPS at +32 (0)9 220 23 21 for an informal discussion.

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MIPS supports GLIMS customers with pooled testing against SARS-CoV-2

The new coronavirus which causes the COVID-19 illness still has the world under its spell. Medical laboratories worldwide geared up their PCR testing capacity the last months to detect the virus. This testing involves many consumables to perform a PCR-test and comes with logistic challenges for all laboratories worldwide to maximize the throughput in the lab with their existing equipment and available reagent and supplies to perform the test.

This is where pooled testing comes into the play. Pooled testing, in which biological specimens from multiple subjects are combined and tested in one single test, can substantially improve the efficiency and turn-around-time of a test. Globally there are many laboratories which have developed techniques to perform these pooled tests, and more specific in the countries where MIPS is active, we see an interest and demand in this pooled testing.

MIPS is supporting our customers in many ways, in their quest to increase PCR-testing capacity, and is a supplier of GLIMS and CyberLab in the Belgian national testing platform and to the French government for the SIDEP project in France.

Our next level of support for our international customer base is that we can provide support of pooled testing in GLIMS. We are supporting many different workflows to implement pooled testing by means of configuration in GLIMS. Our teams have worked out guidelines for our customers how to rapidly implement this.

This confirms the value we bring to our customer base with a product like GLIMS.

If you are thinking to implement pooled testing in your lab, reach out to your MIPS contact to learn how this can be applied in your configuration.

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